A. Background

The 1st SEAMEO Training Workshop on Knowledge Management (KM) as a part of the initiatives under the SEAMEO Strategic Plan 2011-2020 was organised by SEAMEO SEARCA in collaboration with the SEAMEO Secretariat on 24-26 January 2012 in Los Baños, Philippines. The workshop aimed to enable SEAMEO Centres to arrive at a common understanding of KM, draw up an appropriate KM framework and strategy, and plan the next steps towards making such strategy operational. 

Since then, many SEAMEO Regional Centres have actively established a new unit of KM or related functions which are mainly responsible for information management systems (IMS), partnership/business development, communication, and learning events, among others.

In supporting the new SEAMEO Strategic Plan 2021-2030 and the challenges of the post COVID-19 pandemic, the KM Unit or related functions of the SEAMEO Centres such as PR, Partnership, IT and IMS have played an important role in transforming the conventional communication strategies and information management practices to be more digitalized. E-marketing/promotional tools and social media become more significant with various strategies to effectively reach out the different targeted participants, stakeholders and partners in Southeast Asian countries and beyond.

On 7 July 2022, the 1st SEAMEO KM Learning and Sharing Forum was organised virtually with the participation of 100 KM staff and related officers/specialists from SEAMEO Centres. The 1st forum was conducted successfully as a starting point for creating a common understanding of KM among SEAMEO Units, exchanging the KM best practices, identifying the SEAMEO KM-related initiatives that the SEAMEO Units could develop and implement together for improving the capacity and visibility of SEAMEO Units, and strengthening the work relationship and cooperation as a SEAMEO family.  

For the continuation of the cooperation on KM among SEAMEO Units, the 2nd SEAMEO KM Learning and Sharing Forum will be hosted by SEAMEO SEARCA in Philippines on 22-23 August 2023. The program will be scheduled for 1.5 days.  

 

B. Objectives

This 2nd forum will be a continuation from the 1st forum. Its objectives are to:

  1. concretize and prioritize the recommendations arising from the 1st SEAMEO KM Learning and Sharing Forum virtually hosted by the SEAMEO Secretariat in July 2022;
  2. develop clear action plans of the SEAMEO-wide KM Strategies and activities in three main areas: 1) information system, 2) communication, and 3) partnership development. The initiatives will be co-implemented by SEAMEO Centers and coordinated by the SEAMEO Secretariat;
  3. Prepare the online capacity building programme for SEAMEO Centres’ staff; and
  4. establish the volunteered Task Forces from SEAMEO Centres for the implementation of the SEAMEO-Wide KM Strategies.

 

C. Participants

It is estimated that the Forum will be participated by approximately 40 participants from SEAMEO Centres.     

  • SEAMEO Centre Directors/ Deputy Directors 
  • KM Managers and related Managers such as PR/Information and Partnership Development Managers, IT/Information System Managers, Documentation/Publication Managers 
  • Related officers/staff of KM, Communication, PR, Partnership Development, Publication, Documentation
  • Related officers who have functioned as Knowledge Generators such as Research and Development, Training Unit and Scholarships

 

D. Expected Outputs

  1. SEAMEO-KM Framework and Coordination Mechanism Guidelines  
  2. SEAMEO-Wide KM Action Plans in three main areas:    
    1. SEAMEO-Wide Information Management Systems
    2. SEAMEO-Wide Communication and Promotion
    3. SEAMEO-Wide Partnership and Business Development   
  3. Capacity Building Plan on KM for SEAMEO Centres’ staff  
  4. SEAMEO KM Taskforce

Note: Certificate as a member of the SEAMEO KM Taskforce will be provided to all members from SEAMEO Centres.

 

E.Agenda


 

F. Focal Person

SEAMEO SEARCA
Dr. Nova A Ramos
Head, Education and Collective Learning Department-Training for Development Unit
Email: nea@searca.org
WhatsApp: +639172707726

SEAMEO Secretariat
Ms. Pitchayawadi Arreenich
KM Officer
Email: pitchayawadi@seameo.org
WhatsApp: +66982364535