NIDA internship report 2001 - Ms Ornanong Hanphitakyat

I.	ORGANIZATIONAL PROFILE
	The Southeast Asian Ministers of Education Secretariat (SEAMES) is the headquarter of the Southeast Asian Ministers of Education Organization (SEAMEO). It is situated at Sukhumvit Road, Bangkok, Thailand. It is the Executive Arm of the Council which is headed by the Director, the Chief Administrative Officer and the Legal Representative of the Organization. SEAMES is supported by Professional Staff recruited from the Member Countries : Brunei Darussalam, Cambodia, Indonesia, Lao PDR, Malaysia, Philippines, Singapore, Thailand, Viet Nam, and Myanmar, and by General Service Staff recruited locally from the SEAMES host Country. SEAMES itself has a personnel strength of 36 : Director, 7 Professional Staff, and 28 General Service Staff.
	The functions of SEAMES are :
	1.	Implements policies and executes program adopted by the Council
	2.	Plans and studies the feasibility of regional education project proposals
	3.	Convenes conferences, seminars, and prepares agenda and working papers for Council meetings
	4.	Promotes the utilization of academic facilities and professional competence within the region through exchange of students, faculty members, professional personnel and instructional materials
	5.	Administers small or temporary projects or Centers of regional significance
II.	OBJECTIVE
	To know the working system within organization To learn the culture of people in Southeast Asia, especially Philippines, Malaysia, and Indonesia To practice and revise the English skills : Listening, Speaking, Reading, and Writing for more efficiency and fluency To develop the kind of secretarial job for improving current career in a better way
III.	PERIOD OF THE PROGRAM
	The internship program started from March 19 – May 15, 2001. The office hours in each workday began at 08.30 am. until 04.30 pm. The extended office hours were very much appreciated due to the other urgent jobs. The first orientation was on the first day of the program. Job assignment was also included (attachment 1)
IV.	DUTIES AND RESPONSIBILITIES
	Being as Dr.Nora N. Quetulio, Program Officer Development,’s secretary Serving POD herself and guests Typing all involved documents Dealing with correspondence Filing Facilitating all the participants in the 1^st SEAMEO Educational Congress at Sofitel Central Plaza during March 26-29, 2001 (attachment 2) - Being a coordinator and delegate during the Parallel Sessions Congress - Helping registration - Participating in Manning Booth
V.	TASK ACCOMPLISHMENT / PORTFOLIO
	1.	Information about all interns and volunteers in 2001 collected in Personal Data Sheet and demonstrated clearer in the contents of Interns 2001 and Volunteers 2001 (attachment 3)
	2.	Appendices during the 36^th SEAMEO Congress typed (attachment 4)
	3.	Rapporteurs Contact List during the 1^st SEAMEO Educational Congress typed (attachment 5)
	4.	Letter of Thank correspondence (attachment 6)
	5.	Minutes of the Meeting written and typed (attachment 7)
	6.	Keynote Speech and Closing Speech transcribed from the tape recorder and typed (attachment 8)
VI.	EXPERIENCES GAINED
	During the internship program, lots of knowledge and experiences were gained. The working system and workflow within organization were learned to gain in case having the chance to collaborate with its organization. English skills were practiced more and more in each day. That could create the ability to improve English skills in a better way. Also, relationship between colleagues was reached during the program. That was a great impression to gain. Moreover, a chance to show the ideas or attitudes was started during the program, especially in the meeting, together with the knowledge acquisition which had never known before, for example, the knowledge gained from the congress preparation meeting, Canadian intern introduction meeting, and the meeting about Travel Report 2000 SEAMEO-Jasper Fellowship Lecture / Study Tour of Dr. Anita Lie (attachment 9).
	Besides that, experience from participating in the congress was also gained. During the congress, good things were reached : communication with foreigners and transmission, initiative, self-confidence, coordination, and service-minded. All of them were basic and essential factors for life-being.
VII.	SELF-EVALUATION
	1.	Learning and Understanding Approach
		All of tasks could be accomplished on time. That was because the ability to learn and understand the working system and job assignment within organization, and the way to manage thing respectively. Therefore, task accomplishment could be done without problem according to learning and understanding approach.
	2.	Duration of Task Accomplishment
		Each task did not take time a lot. Comparison between time and each task was done before starting each task in order to set the schedule in doing that job. Also, the responsibility recognition on each task was the factor to get task accomplishment on time.
	3.	Quantity and Quality of Work
		The quantity and quality of work were suitable and satisfied. Each task was done completely and finished with the mentor’s admiration. Those could show that each task accomplishment was successful and acceptable.
VIII.	SUMMARY AND RECOMMENDATION
	The internship program is very helpful and useful for all students who attend. Especially, someone who are now looking for a job should very much join or participate for knowledge and experience gain. This helps training the skill of working with other new people in new environment to be able to adapt himself or herself in case working as career. Joining in SEAMES internship program is a helpful period of time for someone who are about to be a secretary or who are looking for a secretariat job. Because the work in SEAMES internship program involves with being the executive secretary, so it is worth-attending for the interns who are interested in this kind of job. Therefore, it is certainly the great opportunity for these interns to gain if they join the internship program at SEAMES.
Impression on Internship Program at SEAMES
During the internship program, lots of knowledge and experiences are gained. The working system and workflow within organization are learned to gain in case having the chance to collaborate with its organization. English skills are practiced more and more in each day. That can create the ability to improve English skills in a better way. Also, relationship between colleagues, especially with the mentor : Dr Nora N. Quetulio, Programme Officer Development, is reached during the program. That is a great impression to gain. Moreover, a chance to show the ideas or attitudes is started during the program. Experiences and knowledge acquisition is a good opportunity to gain by joining internship program at SEAMES.
Besides that, experience from participating in the 1^st SEAMEO Educational Congress at Sofitel Central Plaza during 26-29 March, 2001 is also gained. During the congress, good things are reached : communication with foreigners and transmission, initiative, self-confidence, coordination, and service-minded. All of them are basic and essential factors for life-being.
The internship program at SEAMES is very helpful and useful for all students who attend. It is worth-attending for the interns who are interested in this kind of secretarial job. It is certainly the great opportunity for interns to gain if they join this internship program at SEAMES.